Privacy Policy

1. Introduction

Archie Legal (“Archie Legal”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store and protect personal data when you:

• visit our website;
• contact us;
• submit an enquiry or consultation request;
• use our services;
• communicate with us by email or other means; or
• otherwise interact with Archie Legal.

This Privacy Policy should be read together with our Terms & Conditions and Legal Disclaimer.

2. Who We Are

The organisation responsible for your personal data is:

Legal name: Archie Legal
Trading name: Archie Legal
Website: archie.legal
Email: team@archie.legal

For data-protection enquiries, please contact us using the details above.

3. Personal Data We Collect

Depending on how you interact with us, we may collect:

Information you provide directly

This may include:

• your name;
• email address;
• telephone number;
• country and/or jurisdiction;
• organisation or employer;
• information contained in your enquiry;
• information provided when requesting a consultation;
• documents or information you voluntarily provide to us;
• billing and transaction information where applicable; and
• any other information you choose to provide.

Information collected automatically

When you use our website, we may collect technical information such as:

• IP address;
• browser type and version;
• device type;
• operating system;
• pages visited;
• approximate location derived from technical information;
• referring website;
• date and time of visits; and
• information relating to website usage.

The extent of this information depends on the analytics, security and other technologies actually installed on our website.

4. Information Contained in Legal Enquiries and Documents

If you submit information concerning a legal matter, that information may contain confidential or sensitive information relating to you or another person.

You should only provide information that is reasonably necessary for your enquiry.

Unless expressly agreed otherwise, submitting information through our website does not by itself create a solicitor-client relationship, retainer, fiduciary relationship or other professional relationship.

Please see our Legal Disclaimer for further information.

5. How We Use Personal Data

We may use personal data to:

• respond to enquiries;
• arrange and manage consultations;
• provide requested services;
• communicate with you;
• administer our relationship with clients and prospective clients;
• provide quotations and proposals;
• process payments where applicable;
• maintain business and administrative records;
• protect the security and integrity of our website and systems;
• detect, prevent and investigate fraud, misuse or security incidents;
• comply with legal and regulatory obligations;
• establish, exercise or defend legal claims; and
• improve our website, services and user experience.

We will not use personal data for purposes incompatible with the purpose for which it was collected unless permitted by applicable law.

6. Lawful Bases for Processing

Where UK data-protection law applies, we will process personal data on an appropriate lawful basis.

Depending on the circumstances, this may include:

Contract

Where processing is necessary to enter into or perform a contract with you.

Legitimate Interests

Where processing is necessary for our legitimate interests, provided those interests are not overridden by your rights and interests.

Our legitimate interests may include operating and improving our business, responding to enquiries, maintaining website security, preventing fraud and managing our professional relationships.

Legal Obligation

Where processing is necessary for compliance with a legal obligation to which we are subject.

Consent

Where we ask for your consent to process personal data for a particular purpose.

Where processing is based on consent, you may withdraw that consent at any time.

7. Special Category Data

Legal enquiries may sometimes contain information that falls within special categories of personal data under applicable data-protection law.

We do not request unnecessary sensitive information through our website.

Where such information is provided to us, we will process it only where there is an appropriate legal basis and, where required, an additional condition under applicable data-protection legislation.

You should therefore avoid submitting sensitive information unless it is reasonably necessary for your enquiry or requested by us.

8. Who We Share Personal Data With

We may disclose personal data where reasonably necessary to operate our business or provide services.

Depending on the circumstances, recipients may include:

• service providers supporting our website;
• website hosting providers;
• email and communication providers;
• cloud-storage providers;
• IT and cybersecurity providers;
• payment service providers;
• professional advisers;
• insurers;
• regulatory or governmental authorities where legally required;
• law-enforcement authorities where legally required; and
• other professional service providers where necessary and lawful.

We do not sell your personal data.

Where we use third-party service providers to process personal data on our behalf, we take reasonable steps to ensure that appropriate contractual and security arrangements are in place.

9. International Transfers

Some of our service providers may process personal data outside the United Kingdom.

Where personal data is transferred internationally, we will take appropriate steps to ensure that the transfer is lawful and that appropriate safeguards are in place where required by applicable data-protection law.

Depending on the circumstances, safeguards may include an adequacy decision, appropriate contractual safeguards or another lawful transfer mechanism.

10. Data Retention

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including to satisfy legal, regulatory, accounting, insurance or reporting requirements.

Retention periods may vary depending on:

• the nature of the information;
• whether you become a client;
• whether there is an ongoing legal or contractual relationship;
• our legal and regulatory obligations;
• potential legal claims; and
• legitimate business requirements.

When personal data is no longer required, we will take reasonable steps to securely delete or anonymise it.

11. Data Security

We take reasonable technical and organisational measures to protect personal data against:

• unauthorised access;
• accidental loss;
• destruction;
• alteration;
• disclosure; and
• other unlawful or unauthorised processing.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

You should therefore avoid sending unnecessary confidential or highly sensitive information through ordinary website forms or unsecured communications.

12. Your Data-Protection Rights

Depending on the circumstances and applicable law, you may have rights including:

• the right to request access to personal data we hold about you;
• the right to request correction of inaccurate or incomplete information;
• the right to request erasure of personal data;
• the right to request restriction of processing;
• the right to object to certain processing;
• the right to data portability where applicable; and
• the right to withdraw consent where processing is based on consent.

These rights are subject to applicable legal limitations and exceptions.

To exercise a right, contact us using the details provided in this Privacy Policy.

13. Marketing

Where we send direct marketing communications, we will do so in accordance with applicable data-protection and electronic-communications laws.

You may unsubscribe from marketing communications at any time by using the unsubscribe mechanism provided or by contacting us.

14. Cookies and Similar Technologies

Our website may use cookies and similar technologies.

Some cookies may be strictly necessary for the operation, security or functionality of the website. Other cookies, including certain analytics or marketing technologies, may require your consent.

Where required, we will obtain appropriate consent before placing non-essential cookies or similar technologies on your device.

You can manage your preferences through our cookie-consent mechanism.

The ICO states that non-essential cookies generally require active consent and that users should be given meaningful control over those cookies.

15. Third-Party Websites

Our website may contain links to third-party websites.

We are not responsible for the privacy practices, content or security of third-party websites. You should review the privacy policies of those websites before providing personal data.

16. Children’s Data

Our services are not specifically directed at children.

We do not knowingly collect personal data from children through our website for purposes unrelated to the provision of our services.

17. Complaints

If you have concerns about how we process your personal data, please contact us first so that we can investigate your concern.

Where UK data-protection law applies, you may also have the right to complain to the Information Commissioner’s Office (ICO).

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, services, technology or applicable legal requirements.

The latest version will be published on this page with the relevant “Last updated” date.

19. Contact

If you have questions about this Privacy Policy or how we process personal data, please contact:

Archie Legal
Email: team@archie.legal
Website: archie.legal